Spaces: Each vendor will be assigned a space and we will make every attempt to provide the same location each week. Please be flexible with space assignments. First priority will be given to vendors who can commit to all market days. We are aware that some vendors may need to participate in other events or run double venues. Even so, we are respectfully asking that you participate everyday in the market that you are a member.
Payments: All payments and notation of your daily gross earnings are due at the end of each market day, and must be returned to the market manager booth promptly at the end of the market. Cash is the preferred method of payment for daily amounts. Regardless of payment type, all payments are strictly due no later than 10am by the Tuesday after the market day. Failure to pay by that time will result in a $25 fee. Failure to make payment by the Friday after the Market day will result in a $150 fee. Failure to return your "market bag" (the method of vendor spot identification and payment receptacle) for any reason will result in a $25 fee. No exceptions. (Fines or Fees $25-$150)
Cancelation Policy - For any dates that you will miss that are not included on your application, you must notify the Market Manager (VIA EMAIL ONLY) AT LEAST ONE FULL WEEK PRIOR TO YOUR DATE TO MISS. Failure to notify by at least ONE FULL WEEK in advance will result in at least a $25 fee. Any cancelations after that, and up to 1pm the Thursday prior to the market date are subject to an additional $20 fee (total of $45), NO EXCEPTIONS. Any cancelation after the Thursday deadline will result in an additional $20 fee ($65 total). There are no exceptions to this policy for any reason. Failure to notify the market market until the day of the given Market Day, will result in a total of a $100 fine. Finally, failure to give any notification of a missed market day at all, will result in a $150 fee, and your right to attend any future Market Days may be revoked. (Fines or fees for violations range from $25-$150)
Tents and Set Ups: Each Vendor is responsible for providing their own tent with appropriate weights for high wind. Sand bags or weights for all four (4) tent posts are required. No spiking or drilling is allowed. No weights, no set up, no exceptions. If you can't set up because of lack of weights or proper safety equipment, you will be considered a No Call/No Show and are responsible for the fee (See Cancelation Policy above).
Set Up and Tear Down: Set Up begins at 7am each Sunday of the event. You must be on site a minimum of 30 minutes prior to opening time. You must be completely set up by 9am. Failure to comply with this will result in a fine of $25. Two of these fines may result in dismissal from the market. If you are late excessively, fail to notify the Market Manager of absences and/or are a no show, this may result in dismissal from the market. A $50 fine may also be imposed to anyone packing up and/or tearing down before the end of the market, even if your product is sold out. NO EXCEPTIONS. Should you have an emergency, please see the Market Manager immediately. These are safety issues and will be strictly enforced. Please be considerate of your fellow vendors. Also, please unload your vehicle promptly, than move it to the designated parking area BEFORE setting up your booth. You must have all of your belongings and goods removed to your vehicle by 2:30 pm each market day. (fines or fees of $25-$50)
Sampling: We strongly encourage sampling by all of our vendors! If you do sample, you must provide a garbage can for any refuse, garbage, etc. used by customers.
Cleanup and Garbage Removal: At the end of each market, you must remove all of your garbage that you generate (including any customer sample garbage/waste at your booth). This includes any boxes, sampling waste, etc. that you generate during the market. DO NOT PLACE your garbage in the public garbage cans that are provided for customers in the market area (this includes the outdoor eating area). If you bring it, you take it. Failure to comply will result in a $30 fine for each occurrence that must be paid prior to setting up the following week. Two or more violations may result in expulsion from the market. (Fines or Fees $30)
Additionally, you are required to pickup and clean your vendor area, removing all debris and garbage from your vendor area after each market day. Failure to comply will result in a $30 fine for each occurrence. Excessive or permanent damage (as assessed by either City of Arvada Parks Department or Main Street Markets) will result in immediate expulsion in addition to any costs associated with repair, cleanup, or replacement caused by such damage.
Grease/Food Waste - if you generate any grease or food waste from your product, you must use some sort of tarp or waste collector so as to avoid grease stains on the concrete. Let us know of your questions prior to the first market to assist you on this topic.
Vendor Parking: Sunday - No vendor parking is permitted on any streets immediately adjacent to the Olde Town Square (Olde Wadsworth or 57th). However, offloading and pickup are permitted on such streets before and after the market. During the market you must park in the Olde Town Parking Garage or use street parking west of Yukno Street in Olde Town Arvada. Our permit to run the market is dependent on this and any vendor that does not comply may be immediately expelled from further participation. An email with specific parking requirements will be sent to all vendors prior to the start of the market, further detailing the parking requirements from the city. Any vendor violating the parking/unloading terms is subject to a $75 fee and possible expulsion from the market. NO EXCEPTIONS.
Sampling/Cooking/Electrical/Cooking Safety: Electricity will not be provided. If you need electricity, you are responsible for all power set up needs, and any generators must first be approved by the Market. Excessively loud or noxious generators (in the market managers opinion) will not be permitted. Multiple "quiet" (really, only "quieter") generators are available for vending purposes at local area stores. Vendor spacing and placement are not guaranteed. Finally, you will be required to place a tarp under all sampling/cooking areas to catch any drippings from your activities.
Public Health Regulations: All Vendors must comply with all City, County, and State Public Health Regulations as pertaining to their product. (i.e. Vendors that sample any kind of foods or sell foods for immediate consumption must have appropriate washing stations, proper food handling – gloves, proper refrigeration for those food products that apply, etc.)
Tax Apportionment: Vendors are explicitly responsible for all taxes due to the proper taxing authority. Main Street Markets accepts no responsibility for any vendor tax apportionment.
Conduct: All vendors must act in a professional manner at all times during the market. No alcohol, No Smoking, profanity or vulgar/rude behavior will be tolerated. Should a vendor encounter a problem with another vendor or customer, please notify the Market Manager immediately. No “barking” for sales is permitted. Vendors must only sell their products within their designated area. All “Walk-Around” sampling must be approved by the on site market manager. Any vendor may be removed and or expelled from participation in the market at the sole discretion of Main Street Markets for any reason.
Conflicting/Competing Business: A balance of vendors in each product type (industry) is necessary for a strong market. Once a maximum in each industry is reached, all other vendor applicants will be placed on the wait list. Preference is given to those vendors which have participated in past Main Street Markets events. Each vendor is therefore encouraged to submit an application as soon as possible in order to reserve a spot in the market. Applications that fail to include the proper participation fee will not be considered until such fee is paid. If a vendor is on the waiting list and a current participant drops out of the market, the next applicant on the list in that vendor’s field will be considered first. Main Street Markets reserves the right to reject any application.
Out of consideration to the general public, NO PETS will be allowed by vendors. (Service animals are permitted.) NO SMOKING will be allowed by vendors, their representatives, family and/or friends except for in the vendor parking area.
Check the Vendor Resources page on www.arvadafarmersmarket.com for additional questions.
This contract is subject to, and by signing you also agree to, all actions and requirements by and of the City of Arvada or Jefferson County, in furtherance of the market. These terms are subject to change at any time. Vendors will be given a one week notice of any changes to these Terms. By participating in any events or market days after that one time, Vendor agrees to any such changes.
